# Glossary

Superuser: It refers to a user with all operation permissions of the system. A superuser is able to assign new users (such as company management personnel, registrars or attendance administrators) and configure corresponding user roles.

Role: When using the system, a super user needs to assign different levels to new users. To

avoid setting users one by one, you can set roles with specific levels in role management, and assign appropriate roles to users when adding users.

Attendance Timetable: It refers to the timetables possibly used during attendance settings and

configuration of all parameters such as work start/end time, permissible time for late arrival/early leaving, whether check-in/out is mandatory, permissible check-in/out time range, break time, and overtime. This is the minimum unit in attendance time settings.

Unit/Minimum Unit: The unit covers day, hour and minute and the minimum unit is a numeric value. The combination of these two is used to set the minimum computing unit of a parameter in statistics such as one day, one hour or one minute. For example, the minimum unit of leave is set to one hour. When rounding-off is enabled, the value 1.5 is counted as two hours and the value 1.4 is counted as one hour after rounding-off.

Auto Overtime: When the punching time is later than work end time, this parameter determines whether the excessive time is counted as overtime.

Attendance Status: It refers to what type of the attendance for punching will be counted in the attendance result. By default, the system has eight statuses: Check-In, Check-Out, Dinner-Start, Dinner End, OT-In, OT-Out, Break-Out, and Break-In.

Correction of Status: It refers to determine whether an employee checks in or out by following the attendance calculation rule according to the shift timetable and attendance time of this employee. The calculation is based on this status during statistics.

Due Attendance Time: It refers to the duration when an employee should be at work from the start time to the end time based on staff schedule. The default unit is workday, and the statistical rule can be changed in Attendance > Calculation Item > Expected/Actual. Specifically, the value is determined based on the unit (workday, hour and minute) as well as counted workdays and work minutes in the shift timetable.

Actual Attendance Time: It refers to the actual attendance time of an employee on which statistics are collected based on the check-in/out record in due attendance time during the start and end time. The default unit is workday, and the statistical rule can be changed in Attendance > Calculation Item > Expected/Actual.

Late Arrival: Late arrival includes the time setting for corresponding timetable and the setting of starting calculation of late arrival, and whether actual check-in time is later than due check-in time in the timetable. On the other hand, if Must Check-in in the timetable is set to Yes and the attendance parameter is No Check-in, Count as Late 60 Minutes, the actual time without check-in is counted as late arrival for N minutes. The time of late arrival does not affect the work minutes for attendance calculation.

Early Leaving: Early leaving includes the time setting for corresponding timetable and the setting of starting calculation of early leaving, and whether actual check-out time is earlier than due check-out time in the timetable. On the other hand, if Mandatory Check-out in the timetable is set to Yes and the attendance parameter is Ending Work Without Check-out is Counted as Early Leaving for N Minutes, the actual time without check-out is counted as early leaving for N minutes. The time of early leaving does not affect the work minutes for attendance calculation.

Absence: Based on attendance parameter settings, the case of no check-in or check-out in attendance statistics can be counted as absence, or late arrival/early leaving for more than N minutes in attendance parameter settings can be counted as absence.

Due Check-in/Due Check-out: Due Check-in/Due Check-out refers to mandatory check–in/out time in timetable setting. Yes means check-in/check-out is mandatory, and No means check-in/check-out is optional.

No Check-in/No Check-out: No Check-in/No Check-out refers to the times of no actual implementation in the times of due check-in/due Check-out.

Attendance Duration (Time): It refers to the time span between actual check-in time and actual check-out time.

Exception: It refers to the leave time during this timetable.

Work Minute: In normal attendance, the work minute is the time set in Work Minute of a shift timetable. When the valid attendance duration in a shift timetable is smaller than the time set in Work Minute of a shift timetable, the valid attendance duration prevails. When the valid attendance duration in a shift timetable is larger than the time set in Work Minute of a shift timetable, the time set in Work Minute of the shift timetable prevails. The work minute in a flexible shift is 0.

Time in a Timetable: It refers to the work time of an attendance timetable in the shift setting on that day.

Shift: It refers to a preset work schedule for the personnel and is composed of one or more preset attendance timetables based on certain order and cycle period. For employee attendance, the employee shifts to be used must be set first.

Schedule: It refers to what kind of shift will be used in a timetable for employee attendance. It is a main basis for calculating attendance results. If an employee works in a flexible schedule and attendance checking is required, a flexible shift can be arranged. If an employee has a punching record without a shift arranged, the attendance results are calculated as overtime based on flexible shifts.

Temporary Schedule: If the shifts on some dates are adjusted due to temporary changes of employee work time after scheduling, the temporary schedule can be used. Temporary schedule can be set as only temporarily valid or appending to an employee shift (two schedule records in the attendance statistics in this case). This mode of schedule is very applicable to the posts without fixed schedules.

Permissible Late Arrival/Early Leaving: It refers to the permissible time for late arrival/early leaving before the designation of late arrival/early leaving starts during specified work time.

Must Check-in/Check-out: In some companies, only check-in or check-out is carried out. If check-in or check-out is set to be mandatory, corresponding items are included in the range of attendance.

Work time: It refers to the time between an employee's work start time and end time (measured in minutes). The filled value may not be equal to the actual interval between punching in and out. The value may be larger or smaller than this interval, depending on the company system. Normally, this value can neither larger than 480 nor smaller than 0. If this value is 0, this timetable is overtime and needs not to be counted as work time. The system will automatically count this timetable as overtime.

Flexible Timetable: It refers to a default timetable set in the system. In the settings of a flexible timetable, the work delay is not counted as overtime, and late arrival, early leaving or absence is not counted. The attendance calculation for a flexible timetable is second punching time minus first punching time, fourth punching time minus third punching time, and so on. The line numbers of its report are generated automatically. If four records exist, the daily report on that day has two lines. If six records exist, the daily report has three lines. Besides, the attendance time in a timetable is check-out time minus check-in time of this timetable.

Flexible Shift: It refers to a default attendance shift set in the system. It is a cycle of flexible timetable within a week. If an employee works in a flexible schedule and attendance checking is required, a flexible shift can be arranged. If an employee has a punching record without a shift arranged, the attendance is calculated based on flexible shifts and classified as some overtime such as overtime on days off or on holidays. The flexible shift is applicable to business owners, business personnel, service staff and order-oriented production people.

Start/End Check-in: It refers to a timetable which is the valid range of check-in. The check-in records out of this range are invalid.

Start/End Check-out: It refers to a timetable which is the valid range of check-out. The check-out records out of this range are invalid. The check-out start time cannot overlap the check-in end time.